COMPANY

Company name: A8 Resource’s Client

Client Code: MN04

Industry: Manufacturing & Trading

Description of Company: an advanced microscopy technology company originated from NUS with patented Optical Microsphere Nanoscope (OMN) technology, developed with NRF grant, to be commercialized into superresolution optical microscope products and business.

 

JOB INFORMATION

Job type: Full-time

Work location: Ha Noi

Salary Range: Negotiation

Job overview: Responsibilities for both logistics and sales coordination. This position typically involves managing the movement of goods, coordinating logistics activities, and supporting the sales team to ensure smooth operations.

Responsibilities:             

Logistics Management

1. Inventory Management

• Monitor stock levels and ensure timely replenishment of inventory.

• Maintain records of stock movements, deliveries, and backorders.

2. Order Fulfillment

• Coordinate with suppliers and shipping companies to ensure the timely delivery of goods.

• Prepare shipping documentation and track deliveries to ensure on-time arrival.

3. Logistic Support

• Organise and oversee the dispatch of goods to customers.

• Ensure compliance with customs regulations and other legal requirements related to transportation.

4. Cost Management

• Work on cost-effective transportation solutions.

• Manage budgets for logistics operations and negotiate shipping rates.

5. Problem Solving

• Address logistical issues like delays, stockouts, and damaged goods.

• Resolve any discrepancies between orders, deliveries, or invoices.

 

Sales Coordination

1. Sales Support

• Assist the sales teams by ordinating orders, preparing sales reports, and providing up-to-date inventory information.

• Prepare quotations and sales contracts, ensuring accuracy and timely submission.

2. Customer Relationship Management

• Maintain communication with customers regarding the status of their orders.

• Provide excellent customer service, address inquiries, and resolve issues promptly.

3. Sales Orders and Documentation

• Process sales orders and ensure they are correctly entered into the system.

• Create and maintain sales-related documents, including order confirmations and invoices.

4. Sales Performance Tracking

• Assist in tracking sales goals, targets, and performance metrics.

• Generate sales reports to provide insights into trends, forecasts, and customer requirements.

5. Coordination between Departments

• Collaborate with internal teams (sales and finance) to ensure smooth operations and customer satisfaction.

 

Additional Responsibilities

1. Communication

• Act as a liaison between logistics, sales team and customers, ensuring clear and timely communication.

2. Market Analysis

• Keep track of market trends, customer feedback, and competitors to assist the sales team in making informed decisions.

  1. Documentation and Reporting

• Prepare regular reports on logistics and sales activities.

• Ensure all required documentation is completed accurately and filed properly.

REQUIREMENTS

Attributes         

  1. Team player with a proactive attitude.
  2. Customer-oriented with a focus on providing solutions.
  3. Analytical mindset with the ability to manage both logistics and sales related tasks.

Skills    

  1. Strong organizational and multitasking abilities.
  2. Excellent communication and interpersonal skills.
  3. Proficiency in MS Office (Excel, Word).
  4. Ability to work under pressure and meet deadlines.
  5. Good problem-solving skills and attention to details.

Knowledge        

  1. Bachelor’s degree or Diploma in business administration, logistics or related field.
  2. Prior experience in logistics, sales coordination is preferred.

 

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